Senior Staff Accountant - American Community Management
Downers Grove, IL
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Responsibilities: 
 

• Reconcile Monthly Financial Statements

  • Record reserve expenses

  • Accrue expenses 

  • Confirm excess deficit is correct

  • Confirm the reserves tie out

• Bank Reconciliations 

  • Clear checks & deposits

  • Research any outstanding items on the bank statement

• Process Payroll

  • Payroll needed to process regularly for 14 of our associations. 

    • 5 used ADP RUN (manually entered)

    • 6 used iSolved HCM (had a payroll specialist who processed, I would provide the hours and pay)

    • 2 used Paychex (manually entered)

    • 1 used Paylocity (property manager processed, gave me the reports)

  • Create journal entries for Bonuses, Cell Phone, & Insurance

  • Any live checks that came, I would get my CFO to sign and then I would mail the check

• Record Tax Entries

  • Every time a payroll would be processed, I would have to record the tax payments for the state, federal, & FICA

• Accounts Receivable

  • Record payments made from Maintenance into QuickBooks

  • Charge NSFs and return payments when needed

• Accounts Payable

  • Approve bank draft (autopay) invoices​

• Closings

  • Create Paid Assessment Letters​

  • Create 22.1

  • Create new homeowner accounts for HOA

• Collections

  • Send records over to attorney for homeowners who were delinquent

  • Create notes on account when attorney's reply with case updates

• Corporate Billing

  • Create invoices through QuickBooks

• Workers Compensation Audits

  • Communicate with insurance companies and provide necessary reporting 

• Annual Meetings

  • Tally Votes​

  • Check in Homeowners

  • Scan Votes

  • Declare Winner(s)

• Statement Research

• Budgets